2021 CASUAL ACADEMIC STAFF HANDBOOK

Professional staff can provide assistance with administrative matters, and the Discipline Convenor and/or Course Coordinator will advise on academic matters.

Head of School

Professor Lisa Featherstone - Head of School (336 54164)

Dr Adam Bowles - Deputy Head of School (336 52823)

Director of Teaching & Learning

Associate Professor Marguerite La Caze (336 53443)

Discipline Convenors

Dr Aurelia Armstrong - Philosophy Discipline Convenor (336 52805)

Associate Professor David Pritchard - Classics &  Ancient History Discipline Convenor (336 53338)

Dr Adam Bowles - Studies in Religion Discipline Convenor (336 52823)

Associate Professor Geoffrey A.C. Ginn - History Convenor (336 56407)

Integrity Officer

TBA

Professional Staff

Aileen Alexander- School Manager (336 56477)
Assistance with casual staff appointments/student well- being matters.

• For technical advice or assistance using the CAHP system (casual salary payments) please contact CAHP Support – cahp_support@uq.edu.au or #3365 4967.

Sweta Misra - Academic Administrator (336 51416)
Course catalogue, timetabling and Allocate+, assessment policy, remarks, academic misconduct.

Serena Bagley - Administrative Officer (Student Administration) (336 52795)
Examinations, extensions, Allocate+, grade centre and final grades, SAPDs, ECPs.

Donna Moodie - Executive Assistant to the Head of School & School Manager. (336 56320)

James Donaldson - Museum Manager & Curator (336 57490)

Tutors are appointed as Casual  Academic Staff on a per semester basis for specific  contact hours and duties (referred to as  Teaching  Activities) via the Casual  Academic Hire and Payment system (CAHP).   Other arrangements may apply to casual staff appointed to online consultation, course administration and Course Coordination duties.

Useful information regarding CAHP - including the  Systems Training Hub, the CAHP  approval process, payment schedules, FAQs and help cards – can be found via this  link: https://systems-training.its.uq.edu.au/cahp

Successful appointees will also receive an Successful/Unsuccessful email from the CAHP representative within the school (to the email address provided in the EoI process) from the CAHP representative within the school to let them know to expect their allocations in CAHP. 

New staff, or staff whose appointment has not  been continuous, will also receive a formal  offer generated  by  the CAHP  system.  This will be sent to either your student, or personal  email address (i.e. this may differ to the one provided in the EoI). Staff with a previous appointment will receive their offer to their previously recorded staff email address.    

After accepting your offer you will also receive an email with your UQ credentials. Please then log into the CAHP system (https://cahp.uq.edu.au/) and enter the remainder of your personal details. If you do not receive this email, follow up with IT via this link: https://staff.uq.edu.au/information-and-services/informationtechnology/it-support.  

Please note teaching activities (including marking) will change over the first  few  weeks of semester, as enrolments are finalised. Allocations of marking will be reassessed after census date and can change due to enrollment figures. It is expected that staff refer to their teaching schedule in CAHP for current teaching allocations. 

Every UQ staff member is provided with a Microsoft Office 365 account - this includes an email address. Accounts are supplied and managed by Information Technology Services.

For further information on setting up your UQ  email address, refer to this link: https://staff.uq.edu.au/information-and-services/informationtechnology/email-and-calendars/setting-staff-email

See also:

UQ Policy for Casual Academic Staff: http://ppl.app.uq.edu.au/content/5.41.10-casual-academic-staff  

Schedule 3 of the current UQ Enterprise Agreement: https://staff.uq.edu.au/information-andservices/human-resources/enterprise-bargaining/agreement. 

If you have any questions, concerns or issues with the CAHP system - please contact the CAHP representative within the school - click here!

All new tutors are required to complete tutor training sessions hosted by the HASS Faculty. Two sessions are delivered prior to semester and are compulsory. A third session is strongly recommended, but not compulsory. Please note - only staff who are new tutors will be paid to attend.

Tutors are asked to register directly with the HASS Faculty -  and make a claim for hours via CAHP (click here for those instructions).

Attendance at a one hour training session on the online marking tool Turnitin is also paid for by the School, and offered via Staff Development.

UQ requires all staff to undertake the following mandatory online training, as part of their employment and to complete and return the induction checklist at the end of this document.

• UQ Health, Safety and Wellness Induction
• UQ Annual Fire Safety Training
• It is encouraged for all staff to familiarise themselves with the UQ Respect content on the website.

Upon demonstrated completion of these requirements the School will pay new tutors one hour at the other required academic work (AC50A). For more information on this, please contact the CAHP representative within the school. 

Please refer to Learn.UQ - to access these learning modules under ‘Training Courses’ –> ‘UQ Workplace Inductions and OHS Training’ -> ‘Learning Modules’.

Further information regarding tutoring at The University of Queensland can be found here: https://itali.uq.edu.au/for-tutors.

You are not required to submit a timesheet for the hours you work unless they vary from the teaching activity schedule in CAHP (or are for additional activities such as marking).

Click here for a link to how to submit a change to your work schedule. Please note that these changes will be not paid unless they are approved by the School Manager. The deadlines for changes to the current and previous pay periods is the Monday after the end of the pay fortnight.

MyAurion is the online portal to UQ's Payroll and HR Management System. It provides you with ‘self-service’ information and statements. Options include, but are not limited to:

• Payroll: view and update payroll information such as bank account, view your fortnightly pay advice (payslip) (Dashboard > Payroll)
• Personal Information: view and update personal information, such as address and emergency contacts (Employee > Personal)
• Personal Profile: view your recorded qualifications and licences, and completed induction training (Employee > HR Profile)
• Employment History: view your employment history (Employee > Work History)
• Training: submit training requests, view upcoming training and view training history (Talent > Training & Courses)

To access, use the UQ home page and select MyAurion from the Staff menu. You will need your UQ username and password to gain access.

Tutors mainly run tutorial groups and mark assessments. You should discuss requirements and expectations with your Course Coordinator. Tutorials are usually small discussion groups offered to complement the material presented in lectures and expressed as "T" in the Course Profile. Tutorials also include small group work within a 3 or 4 contact hour formatted course (represented as 3C or 4C). The School typically pays for delivery of 10 weeks of tutorials per course (unless otherwise advised by your Course Coordinator).

In some circumstances (typically very large courses) the School may appoint Lead Tutors. This role may involve a tutor assisting with the administration of the course, organising tutorial assignments to tutors, leading the design of tutorial exercises and content, leading marking and moderation exercises, organising tutor evaluations, and assisting with the finalisation of grades. Lead Tutors are usually highly experienced and successful tutors.

Guidance

Course-based Administrative Tasks

Assessment

• Promoting timely submission of assignments as stated in the ECP.
• Ensuring all assignments are submitted electronically via Turnitin on Blackboard in the ‘Assessment’ section. The official deadline time for all School assignments is 2pm on the due date, unless otherwise advised in the ECP.
• Raising awareness of Academic Integrity and Plagiarism as stated in ECP 5.4 and that by submitting work through Turnitin students are deemed to have accepted the following declaration: ‘I certify that this assignment is my own work and has not been submitted either previously or concurrently, in whole or in part, to this University or any other educational institution for marking or assessment’. Suspected breeches of academic integrity should be referred to the Course Coordinator.
• Reminding students they must keep the Turnitin receipt as proof of submission.
• Notifying students of the penalties for late submission of assignments and procedures for applying for extensions.

Extensions

Students may discuss extensions with you or the Course Coordinator but must submit a formal application using the form in myUQ at: https://my.uq.edu.au/information-and-services/manage-my-program/exams-and-assessment/applying-extension.

Marking (routine tutorial/contemporaneous marking)

Tutors are expected to complete routine (contemporaneous) marking that arises from the tutorial session, is directly associated with it and marked before the next regular timetabled tutorial session in the course. This might include tutorial attendance and participation, presentations and blogs, but excludes bulk marking of assignments (See Appendix 1 UQ Enterprise Agreement for further information).

Marking (Bulk Assignment)

Tutors contracted for marking should complete training using Turnitin – either online, or through the 1 hour session offered through Staff Development. For a #2 unit undergraduate course, tutors should expect to spend 1 hour per student on bulk marking. An example assessment schedule for an undergraduate course might be a 40% research essay (24 minutes per student essay); 30% exam (18 minutes per exam); 20% assignment (12 minutes per assignment). Tutors are expected to complete marking within the times specified by the Course Coordinator. This facilitates moderation and ensures assessment results are available to students in a timely manner.

Remark Requests

Students may request a re-mark if they believe their result does not reflect their performance. Remark requests should be referred to the Course Coordinator, and made via the formal process: https://my.uq.edu.au/information-and-services/manage-my-program/academic-progress-and-final-results/querying-result.

Disability Access Plans (SAPD)

Course Coordinators will notify tutors of students with Access Plans and advise reasonable adjustments. For further information refer to https://www.uq.edu.au/about/disability-services.

Lecture Attendance

Tutors may attend course lectures but usually are not required to do so. Attendance is not paid. Where Course Coordinator or other authorised staff require casual academic staff to attend lectures or tutorials in preparation for teaching their own tutorials or delivering their own lectures, or meetings for moderation, they are to be paid at the appropriate rate for this activity. Any additional academic activity must be approved prior to the activity by the Discipline Convenor and School Manager and should have been included in the casual teaching budget.

Tutor Evaluations

Tutors can receive evaluation feedback through the Student Evaluation of Tutor (SETutor) questionnaire. Tutors will be contacted by the Academic Administrator regarding inclusion in the School’s bulk order.

• Within the broad guidelines of the Policies and Procedures of the University and The University of Queensland Enterprise Agreement 2018-2021, the specific roles and responsibilities of tutors are specified by Course Coordinators on a course-by-course basis.
• Casual tutors are academic employees of the university and have a duty of care to students.
• Tutors must be familiar with UQ Teaching and Learning policy http://ppl.app.uq.edu.au/content/3.-teaching-and-learning, specifically sections 3.10 and 3.60.
• While responsibilities specified under these policies rest primarily with the University, the Head of School or the Course Coordinator, a tutor is often the first member of staff who becomes aware of student difficulties. If a tutor becomes aware of any student facing personal or academic difficulties, it is important to raise the matter with the Course Coordinator and/or advise the student to seek assistance from Student Services or the University Health Service, as appropriate.
• Counselling: The rapport that develops between tutor and students can cause students to see the tutor as a friend and advisor. From this a student may develop the expectation of some student counselling. This is not part of the tutor’s responsibilities. Tutors should exercise discretion and avoid potentially compromising situations, particularly when dealing with vulnerable students. Tutors are advised to refer students to either the Course Coordinator, School Manager or Student Support for appropriate assistance (https://my.uq.edu.au/information-and-services/student-support).
• Plagiarism: UQ Policy on plagiarism is clear and noted in all ECPs. If a tutor becomes aware of plagiarism or behaviour that may constitute other Academic Misconduct, they must immediately notify the Course Coordinator.
• SI-net Access: Tutors will not have staff access to student records (SI-net). Any SI-net information required by tutors will be obtained, in accordance with relevant University policies, by the Course Coordinator or School administrative staff.
• Lost Property: At the end of a tutorial session tutors should quickly scan the room for student property left behind. Lost property should be taken to the School Office (1-E306).
• Security: As in any large community, theft is a problem. You and your students should be vigilant with valuables.
• Personal safety: Security is available 24 hours a day, 7 days a week and can be called on 336 53333 in case of emergency. UQ SafeZone is a free smartphone app that connects staff and students with Security and emergency services during a first-aid or emergency situation on UQ campuses and sites. You can download the UQ SafeZone app from the Apple App Store and Google Play Store. Install the app and run through the sign-up procedure to register for the UQ campus or site you attend.
• Suspicious activities: Regardless of how trivial they may seem, must be reported to Security on 336 51234.

Photocopying

Laptops/Tablets

Student Consultations/Meeting Rooms

Correspondence, Mail, Messages

Electronic Equipment

All University staff members work according to established industrial awards and enterprise agreements specifying employment conditions and entitlements including salary, allowances, superannuation and leave.

Sick Leave and Recreation Leave

Casual tutors are paid a loading so are not entitled to sick leave or recreation leave. If a tutorial falls on a public holiday, the tutor will not be paid unless the class is rescheduled by the Course Coordinator to be conducted on another day.

Superannuation

We recommend you contact the superannuation office at the University to clarify your eligibility for employer-funded superannuation benefits (http://www.uq.edu.au/current-staff/index.html?page=10384) or email super@uq.edu.au.

Insurance

The Personal Accident Insurance Scheme provides cover for full and part-time employees in the performance of their duties. The benefits payable under this scheme are in addition to any benefit payable under the Workers Compensation Act. Staff are automatically covered for travel insurance when travelling on university business. Ask the HPI School Manager for further details if required.

The University of Queensland Code of Conduct

The code of conduct applies to all employees of UQ. Tutors must be familiar with the code, which is a guide to the conduct of staff performing their duties in the collegial environment of UQ - https://ppl.app.uq.edu.au/content/1.50.01-code-conduct.

There are five fundamental ethical principles enshrined in the Public Sector Ethics Act 1994, from which the ethical obligations contained in the University’s code of conduct are derived.
They are:

1. Respect for the law and system of government (including University governance);
2. Respect for persons;
3. Integrity;
4. Diligence; and
5. Economy and efficiency.

Union Membership

The National Tertiary Education Union (NTEU) covers approximately 27,000 academic and general staff in tertiary education, most of them employed in universities. If you are employed in a university on a casual or part-time basis (even if it is only for an hour a week) you’re eligible to join the NTEU, which can provide you with industrial advice and support as well as a range of other services. Contact uq@nteu.org.au for further information.

Please download and complete the checklist using the link below. This must be done prior to your first teaching activity. 

Once complete you can either:

• email your signed and dated copy to the Sass Smith;
• or drop a signed and dated physical copy to into the main office. 

To download your checklist - click here!